Connecting Your Laptop to an External Display & AV device.

If you have a meeting to attend or a presentation to perform, you may wish to connect your laptop to some external devices. This guide will help you connect your laptop to both external display and a external camera/microphone.

Overview

Present your screen using a HDMI cable or wirelessly using Vivi
Connect your laptop to the AV device (camera & microphone/speakers) using the usb cable coming from the device.
After starting your Zoom or Teams presentation, ensure that the correct camera and microphone device are selected in either app.

Step 1 - Presenting your screen

First you must decide if you wish to connect to the display using an HDMI cable or wirelessly using Vivi. It is recommended for guests and visitors of Scotch College to connect to an external display using the wired method.
1. Wirelessly using Vivi
  If the room has a Vivi unit installed, you may connect to the display wirelessly. Please see the guide linked here to connect to the display using Vivi.
2. Wired using HDMI
  Locate the HDMI cable from the display you wish to connect to and plug the other end into your laptop. Mac users may need a special AV adaptor in order to connect an HDMI cable to their laptop.
  **NOTE** In the Purruna Meeting Room, the HDMI cable is under a square black covering on one of the tables
Change the input of the external display by clicking on the appropriate button (wired or wireless) on the wall panel. If your room has no wall panel, locate the remote control for the TV and press the 'source' button until your laptop is shown.

Wall Panel with the wireless presentation method selected.

Step 2 - Connecting your Laptop to the AV device
Note - you only need to connect to the AV device if you're hosting or joining a online meeting.

Locate the usb cable coming from the Camera mounted beneath the TV or display and plug this into your laptop. Please note that the cable in your room may look different to the one pictured below.

USB Cable to connect your laptop to the Conference AV device

TP Boardroom only: Once your laptop is connected to the camera and microphone, the microphone (pictured below) should be placed close to the attendees.

TP Boardroom Microphone

Step 3 - Start your Zoom or Teams Presentation

After starting your Zoom or Microsoft Teams presentation, you need to make sure you select the correct camera and microphone. Information on how to do this can be found here for Zoom, and here for Microsoft Teams.

Still having Difficulties? Please email our IT helpdesk at helpdesk@scotch.sa.edu.au.