Uploading and Scheduling Media in Vivi Dashboard
Purpose
This guide shows staff who has Vivi Signage Admin rights on how to upload media to Vivi Dashboard, then schedule that media to display on selected Vivi consoles.
1. Log in to Vivi Dash
Open your browser and go to https://ek4fov.admin.vivi.io/login
Enter your work email and password.
2. Upload Media
Click Media on the left hand navigation.
Click Create Folder from top right corner. Name your folder for the purpose it is for, and the year you are creating it in.
Once the folder has been created, click Add Media - top right corner to Drag-and-drop, or Browse Files to select your file (supported formats: JPG, PNG, MP4, MOV, PDF).
Optional: Click on the "pencil" icon right next to a file to give it a Name and Description
Click Save. Your media now appears in your media library.
3. Create a Playlist (Optional)
Playlists let you group multiple items for sequential or looping playback.
Go to Signage > Playlists > Create Playlist.
Name your playlist and select content type to + Add to Playlist.
Drag items into the desired order.
You can either click Select All and amend the duration of playback to be the same for all media, or you can click on the time on individual media to manually change for different playback duration.
Click Save - top right corner.
4. Signage Schedule
Click Signage from the left hand navigation
Click Create Signage Schedule - top right corner.
+ Add Content: choose either the media folder or Playlist you've created - click Next
Name of schedule*: Provide your schedule with a name.
Name & Destination: Choose "Destination" if projecting to multiple Vivi consoles, which you can choose from the pre-existing collections of clustered Vivis, or create a + New Destination if require. Choose "Location & Rooms" if projecting to only 1 Vivi console.
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Choose a date and time:
Start Date/Time and End Date/Time.
Repeat Options (e.g., daily, weekly only).
Review the summary and click Schedule Signage to save.
5. Confirm Your Schedule
Go back to Signage to verify your entry.
Check the console list and times to ensure accuracy.
To make changes, click the schedule entry → Edit or Delete.